The University of Malta has set up a retention period for video recordings stored in Panopto and Zoom.
Recordings stored in the Zoom Cloud storage are kept for a period of 1 year from the date of recording.
Example:
Zoom recording created: 11 November 2024
Retention period: 1 year
Zoom recording deleted: 10 November 2025
Refer to the Zoom recordings FAQs for information to help you manage the recordings in the Zoom Cloud.
A. Panopto recordings stored in study-unit folders are retained for 2 academic years.
Recordings in Panopto study-unit folders are kept for 2 academic years. Every year on the 30 September, recordings that have surpassed this retention period will be automatically scheduled for deletion.
Example:
Panopto recording in study-unit folder: VLE 2023/24
Retention period: 2 academic years
Panopto recording scheduled for deletion: 30 September 2025
B. Panopto recordings stored in the Panopto personal folder (My Folder) are retained for 1 year from the date of recording.
Recordings in your personal folder (called My Folder in Panopto) are kept for 1 year from the date of recording.
Example:
Panopto recording in personal folder created: 11 November 2024
Retention period: 1 year
Panopto recording scheduled for deletion: 10 November 2025
C. Panopto recordings stored in the VLE Sandbox folder are retained for 1 year from the date of recording.
Starting from 1 October 2024, the recordings in your VLE Sandbox folder will also be kept for 1 year from the date of recording.
This retention period will also apply to dated recordings. Therefore, all recordings created before 1 October 2023 will be scheduled for deletion on 30 September 2024, while recordings that were created later will be automatically scheduled for deletion 1 year after they had been created.
Example A:
Panopto recording in the Sandbox folder created: 11 November 2024
Retention period: 1 year
Panopto recording scheduled for deletion: 10 November 2025
Example B:
Panopto recording in the Sandbox folder created: 1 October 2023 and earlier
Panopto recording scheduled for deletion: 30 September 2024
Refer to the Panopto recording FAQs for information to help you manage the recordings in Panopto.
The retention periods mentioned above are intended to help us make better use of the limited storage available in Zoom and Panopto. Furthermore, the retention periods encourage the removal of dated and redundant recordings of meetings and lectures.